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Council Meetings

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Municipal Buildings

The Council of the Town of Hanover meets in the Council Chambers located on the 2nd floor at the Civic Centre, 341 10th Street, Hanover.

Council Meetings are structured and formal in nature. The Committee of the Whole is responsible for making recommendations to Council on issues affecting the Town. Committee of the Whole Meetings provide a forum more amenable to extensive discussion.

If you wish to address Council as a delegation please contact the Clerk's Office. The procedure for delegations at Hanover Council can be found by clicking on the link below.

Council and Committee of the Whole meetings are generally held at 7:00pm on the first and third Monday of each month. The council meeting schedule is posted on the website. Members of the public are invited to attend all regular Council and Committee of the Whole meetings.

Council Procedure By-law 2943-16, as amended by By-law 3018-18

Delegation Procedure

Flag and Proclamation Protocol

Council Meeting Schedule 2018 - Click to open

Effective January 2018, a new section 5.1 of the Municipal Conflict of Interest Act requires a member to file a written statement after the member discloses a pecuniary interest under section 5 of the Act.  A new section, being 5.2 of the Act, prohibits a member from influencing certain decisions or recommendations where the member has a pecuniary interest in the matter being considered.

New section 6.1 of the Act requires municipalities and local boards to establish and maintain registries that keep copies of statements filed under section 5.1 and of declarations recorded under Section 6 of the Act.

Record of Disclosure

Section 6(1) of the Act states "Every declaration of interest and the general nature thereof made under section 5 shall, where the meeting is open to the public, be recorded in the minutes of the meeting by the Clerk of the Municipality or secretary of the Committee or Local Board, as the case may be".  R.S.O 1990, c.M.50, s.6(1)

Idem

Section 6(2) of the Act states "Every declaration of interest made under section 5, but not the general nature of that interest, shall, where the meeting is not open to the public, be recorded in the minutes of the next meeting that is open to the public".  R.S.O. 1990, c.M.50,s.6(2)

Registry

As per 6.1(1) of the Act, every municipality and local board shall establish and maintain a registry in which shall be kept,
(a)  a copy of each statement filed under section 5.1; and
(b)  a copy of each declaration recorded under section 6. 2017, c.10, Sched. 3, s.5

Access to Registry

As per 6.1(2), the registry shall be available for public inspection in the manner and during the time that the municipality or local board, as the case may be, may determine.  2017, c.10, Sched. 3, s.5

Committee of the Whole
May 7, 2018
Councillor Pratt-Paige Item 12 Closed Meeting (Item 3.1)
Councillor Pratt-Paige is employed by the party involved with the subject matter.
Planning Advisory Committee
June 11, 2018
Brenda Goetz, Deputy Secretary-Treasurer Item 11. Minor Vairance Application A5-18
Applicant is a relative of Deputy Secretary-Treasurer
Committee of Adjustment
June 27, 2018
Brenda Goetz, Deputy Secretary-Treasurer Item 3. Minor Vairance Application A5-18
Applicant is a relative of Deputy Secretary-Treasurer
 Meeting Name Agenda Item Number and Reason of Conflict